Facilium provides services for many types and sizes of projects
Irrespective of a project’s size, which company it is organised in, what the owner requirements are etc., one can summarize the overall process as follows:
In this page’s text, issues and sometimes examples related to the various stages are addressed to provide some further understanding on the depth of work that may be required. Facilium regularly provides support in all phases, depending on our client’s needs.
There are some common activities and requirements for all phases. To begin a new phase funding must be made available. In the end a report is required, sometimes combined with a presentation, of course depending on the outcome of the report. There are a number of specific and mandatory documents to be produced. Although the vocabulary differs between companies, the contents are mostly quite similar
1. Project Initiation Phase
As an example, let’s look at the very early stages of a field development. In terms of reservoir conditions, it is of course realized there will be a need for seismic work to be performed. Geophysicists and reservoir engineers are doing their first basic evaluations, and the work remains on a high and general level. Typical deliverables: Project initiation summary, alternative Roadmaps, Cost Estimate +40% / -20%, cost, Risk Management Plan and resources for next phase.
2. Project Pre-Appraise Phase
The geophysical, petro-physical and geotechnical work is performed to establish an early resource base. Facilium can assist with this work in connection with analysis of potential need for advanced seismic methods. Naturally, having arrived at this stage, one has to proceed into further detail. For seismic expertise, it is time to look at issues such as 4D response to determine what seismic techniques may be applicable. The engineers are investigating novel technologies. For instance, if the subject is production related one should early on investigate what opportunities there are for a fixed fibre connection, i.e. opportunity for remote operations, which would determine what types of platform designs / automation level etc. that are feasible (which of course greatly affects both CAPEX and OPEX). Cost estimates at this level are typically order of magnitude as a number of variables would still not be available.
3. Project Appraise Phase
In the Appraise Phase the main new addition to the work is to refine, validate and receive further verification on feasibility and maturity of novel technologies, the realism of the cost estimates, with the main objective to get confirmed that no major surprises have been identified. The schedule, still top-down, is arriving at a more credible state with relatively realistic durations on Level 2/3. For a broadband infrastructure scenario, it is time to address issues such as alternative routes, bathymetry and potential blockers. Data for HSE work is being gathered.
Typical deliverables: Feasibility Study Report, alternative Layouts, Roadmaps, Cost Estimate +40% / -20%, Risk Management Plan and cost and resources for the coming phase. At this stage of a project it is common to arrange a peer review meeting to acquire feedback, experience and knowledge from various discipline expertise in the company.
4. Project Concept Select Phase
In this phase involvement of the asset and the disciplines’ expertise is increased. Further studies are established. Preliminary Basis for Design work and contract strategy scenarios are added to the earlier work. Desk top studies and position papers are prepared for key areas / aspects of the project. Simultaneously, optimization opportunities are identified and plans and costs are further refined. The main concept is selected and recommended.
Typical deliverables: Concept Selection Report, Project Execution Plan, Operations Philosophy, Preliminary Contracting Strategy, Layout, Cost Estimate +25% / -15%, Risk Management Plan and cost and resources for next phase. At this stage it is common to arrange a peer review meeting to acquire feedback, experience and knowledge from various discipline expertise in the company. HSE evaluations and considerations are a natural part of the work and may result in the preclusion of any proposed concepts. A system engineering peer review is performed and a report produced.
5. Project Define Phase
In short, during this phase a complete set of deliverables are prepared for project execution, such that a project approval can be granted and funds made available by the asset. The Basis of Design document is finalized. Some design work is tendered and awarded. Invitation to Tenders for main equipment and services are produced, sent to short listed suppliers, evaluated and recommendations worked out for approval by management / asset. The project team constellation is secured and all key HSE activities are prepared. The cost estimate is developed to be within +15% / -10%. The first bottom-up schedule is presented. Peer review meetings are held and significant effort is made to prepare for execution readiness, delivering all documents and presentation material for an effective project sanction process.
Typical deliverables: Final BfD (Basis for Design), Final PEP (Project Execution Plan), HSE plan, approved Contracting Strategy, long lead equipment identified (and possibly ordered), +15% / -10% budget, Risk Management Plan prepared, Operability Report, Project Team Organogram with committed resources, final recommendations from Peer Reviews closed out.
Facilium’s role through the preparation phases have been to produce
a) all technical information such as layouts, analysis, basic design and procurement specifications
b) project phase plans, budgets and much of the management / coordination
c) most of the Client internal documentation required for gate preparation and approval
d) bid evaluation including risk analysis
e) Risk assessments, risk analysis, deterministic and advanced stochastic methods
f) absolute focus on safe execution on HSSE processes right from the beginning
g) provision of innovative solutions with regards to technical and commercial efficiency issuese
6. Project Execution Phase
When funds are in place the project execution phase is kicked off and, in addition to any potentially already ordered long-lead items, the project commits to the main investments by awarding contracts. The detailed engineering work scopes are established, project resources are engaged, contracts are managed, fabrication is commencing, project reporting is established, ITPs (Inspection and Test Plans) are received and resources engaged to perform the crucial inspection work, MOC (Management of Change) procedures established etc.
During the entire duration it is of critical importance to manage the team, perform interface management, updating cost, schedule and progress, where the quality and correctness of information and reporting to management is the key to a successful project execution.
After performed FATs (Factory Acceptance Tests) and possibly SITs (System Integration Tests), various equipment is ready for transportation and installation, often on offshore platforms and subsea, involving heavy lifts and other risky activities. Significant efforts are spent on preparing these work scopes while they are the project’s most risky and costly activities. Many meetings / workshops are organised to perform HAZIDS / HAZOPS where procedures are meticulously broken down, discussed and identified risks are mitigated. The important risk register is subject to continuous updates and reporting to management. Finally, it is time for commissioning of installed systems, and perform hand over to operations.
Typical deliverables: A fully functional system, Engineering and Supplier documentation (As-built / As-installed), Operating and Maintenance procedures, HSE results, Operations Contracting Strategy and Contracts, Spare parts and trained operators.
In Project Execute Facilium has had particularly outstanding roles with regards to:
a) establishment of execution strategies
b) proactive, hands-on day to day management
c) risk occurrence mitigation
d) resolution of complex issues
e) preparation of procedures for very complex processes and arrangement of permissions
f) resolution of complex effects of management of change in short but safe order
7. Operation and Maintenance
In OI (Integrated Operations) projects the systems’ ownership is handed over to Operations, who undertakes the responsibility for keeping the equipment running, for integration in maintenance programmes, ordering spare parts etc. Broadband and LoFS projects are not always primary hydrocarbon production critical installations. They are of a different nature where fixed equipment is included in as-built information, but predominantly the operational aspect remains with the system owner and the supplier. When support, maintenance and repair is needed, support from the supplier is requested. An additional aspect of LoFS systems is that, in order to acquire seismic data, a SDA (Seismic Data Acquisition) spread is contracted. This is independently operated from platform operations.
In the operations phase Facilium has assisted with the following:
a) assist and management of complex baseline survey
b) advise to clients regarding efficient and lower cost surveys
c) management / establishment of remote means for remote operation (IO)
d) management of entire, substantial improvement projects